Rotterdam is considering upgrading its record-keeping software to ensure continuity, clarity and universality among the town's various departments.
Officials from Clifton Park-based Business Automation Services pitched its integrated property system software to members of the town board at an agenda meeting on Thursday, June 19.
According to Supervisor Steve Tommasone, the system would eliminate the sometimes confusing paper trail that shifts from department to department and would unify town services, allowing departments as various as town police, code enforcement, building inspection, public works and the town assessor to have access to the same information at their office computers.
The software could cost approximately $85,000 for installation and training services if the board opts to move forward with the proposal. Operation, maintenance and support for the software would cost the town an additional $9,000 in the first year.
Tommasone said he believes the town could actually see an eventual cost savings.
We're currently expending these dollars for other services, which this would supplement, said Tommasone.
Tommasone said the installation of the software would not result in a staff reduction. But, he said, the software may allow the town to reduce its staff through attrition in the future.
The software works as a relational database, which would reduce the town's expenses for paper copying and would eliminate the need for repetitive data entry.
"At the click of a mouse, you can get the history of a particular parcel," said George Vitti, president of BAS.
"You can see everything that's gone on in the past and everything that's currently going on."
The town will likely make a decision on the software in July. Vitti said it would take two to three months to implement the software and train designated town employees who would manage the database.
Tommasone said he is in favor of purchasing the software because it will increase the town's services to the public while simultaneously increasing the town's accountability.