While Tedisco suggested legislators use an Amazon Kindle, with the base model costing $139 and the larger DX model costing $379, he pointed to Watervliet officials who recently purchased Apple iPads to replace stacks of papers. The starting price for an iPad is higher at $499, but unlike the Kindle, it includes more functionality such as a dedicated web browser and email connectivity.
Moving toward digital documents, he said, could be under a new Information Technology Task Force, with legislators seeking input from leading IT industry members volunteering their time and suggestions.
He added the switch would be more environmentally friendly.
"Going digital is a simple and effective way to save taxpayers money and reduce the state's carbon footprint let's move state government from birch to binary and go paperless and stop wasting tax dollars," said Tedisco in a statement.
Senators Greg Ball, R-Patterson, Tom Libous, R-Binghamton, and Lee Zeldin, R-Shirley, are introducing his bill in the Senate. Co-sponsors in the Assembly include Representatives George Amedore, R-Rotterdam, Phil Boyle, R-Bay Shore, Tony Jordan, R-Jackson, Pete Lopez, R-Schoharie, Nicole Malliotakis, R-Staten Island, Steve McLaughlin, R-Melrose, Fred Thiele, I-Sag Harbor.
Schenectady-based docSTAR, a business focusing on document management software, knows what efficiencies can be reached by moving from the old filing cabinet system.
"At a state level, there is just a ton of paper everywhere you look, and that paper is in offices, it is in hallways, it is basements of offices, it is offsite everywhere you look there is an abundance of paper, which from my perspective makes for a very inefficient process," said Jeff Frankel, executive vice president and principal of docSTAR.
The company serves 6,000 clients and 120,000 with its software for digital documents and has worked with state, county and local municipalities to produce more efficient daily operations.
Besides the possibility of saving money, Frankel believes going digital would help all levels of state government run more efficiently and allow employees to have information in real time when it is needed.
"When it comes to workflow and how employees communicate with one another, the use of technology will always have a part in creating efficiencies," said Frankel. "There is no real downside to adopting a document management protocol throughout the entire state."
UPDATE: Tedisco on the State Assembly floor addressing the cost of printing.