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Supervisor’s records vanish

Ballston coordinates with police over missing personnel file

— Southworth for a time assumed the duties of the bookkeeper when she terminated Joann Bouchard in November 2011. Southworth said she knows the file was present after that termination, however. Bouchard has since filed a wrongful termination lawsuit against the town, and it still remains unclear why Southworth fired her in the first place. The town filled the position this summer.

The supervisor said her discovery was made Sunday, Aug. 5, when she was alone at Town Hall.

“I went through each file myself to make sure it wasn’t there or underneath anything. Nobody else has authority to have access to that information…nobody else assisted,” she said.

She contacted the Sheriff’s Office Monday morning. Southworth insinuated this is not the first time records have gone missing from Town Hall. She declined to elaborate further.

Fisher said that when a FOIL request comes into the clerk’s office, it is either fulfilled there or then passed on to the appropriate party (for example, if the request concerns building permits it is forwarded to the Building Department). The Spotlight originally requested records after Councilman William Goslin questioned the number of hours Southworth reported working to the state for retirement benefits purposes. He later withdrew his public challenge.

Southworth said she is assured that all other files kept at Town Hall are present and secure.

“I don’t want an employee to think their information is at risk,” she said.

Update

On Wednesday, Aug. 15, Shemo said the workday forms are in heroffice under lock and key, however they are made available to the public afterthey are adopted by the town following each election cycle.

“The standard workday forms are posted here and on the TownBoard’s webpage for everyone to see,” Shemo said, adding that the forms inquestion were first posted in early July.

However, when she and Fisher attempted to open the webpage’slink to the form on Wednesday morning, it did not work. The Spotlight was alsounable to access it via the link, which leads to “Proposed Local Law No. of2012, town of Ballston Solar Collection Code” – a six-page document outliningthat law.

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